6S is a system of organizing and promoting safety at work. It is typically employed in industrial settings. However, there’s no reason why it shouldn’t be utilized in office settings, too. Utilize the 6S system in your workplace to improve your office environment and make your team more efficient and efficient.
Sort – Determine the items that are needed and those not required. Take out the latter.
The concept is simple enough, isn’t it? But why do you have files in drawers of clients who have no longer been your clients? Perhaps files from projects finished over the last three years? Are you able to find old telephone books lying around? What was the last time someone at work opened one of them? The books that aren’t being used must be thrown away. Files that aren’t being used frequently should be removed and put elsewhere (or removed). Do you have a breakroom that has a coffee maker, even though there’s a Keurig brewer in the room which everyone uses? It is time to get rid of the old coffee maker. If not being frequently used, then it’s time to get rid of it. The less cluttered the drawers of your files are, the quicker you’ll be able to locate the necessary files. The less clutter is in the drawers; the better efficient your office will appear.
Stabilize – Create a space where everything is else in its proper place
Sincere to God, I used to work in an office where the files related to specific projects would be placed within cabinets A or B based on who completed the project in the past. I was a newcomer to the workplace at the time, so I didn’t ask the matter out loud, but I kept thinking, “Are they seriously kidding me? I’m glad to know that the current standardization practices ensure that everything in the workplace must have one location. Extra paper to be used for the copy machine The same place every time a delivery is made. I am sending out packages in one place. Stop thinking or saying “anywhere is okay” since it’s not.
Shine – Clean your workplace and search for strategies to make it tidy.
Print out a simple-to-jot down schedule for vacuuming, dusting and sweeping, as well as cleaning desktops and making sure that everything is in order. Follow the program. Apart from that, does anything other than the heading itself require to be discussed about this? I’m not sure. I am moving ahead.
Standardize – Monitor and maintain compliance to the three Ss.
Do you have your copy machine has a pair of scissors on hand? This happened the other week. Where is it? What about the stapler, which is supposed to be on the counter of the customer? It was available yesterday. It appears that a lot of small office equipment and office equipment are frequently taken away by office gnomes late at night. Two generalization methods seem to be the best way to keep things in their place. 1.) If an item has to be removed from a shelf in order to use them, sketch the footprint left by the object. Then, label the area with what should be placed there. This will help to identify what items belong to them when they are returned. 2.) For objects that could be identified as belonging to the place they are, figure out ways to secure them to the location. Light chains that attach to the item and on the other end connected to the counter will make sure that things remain where they should be. It’s quite a shock, but the item will not disappear, will it? The item will remain precisely in the place it belongs.
Maintain – Follow the rules to ensure that the process is kept alive. “maintain the gains.”
There will be occasions that new items are introduced into the work area. Develop a method to decide where the new things should be put. Use this method each when recent articles are submitted into the working area. Label the area or secure the item in the appropriate way. This will help keep the process on track for the duration.
Safeguards – eliminate hazards, an effort that is focused on making your workplace safer.
Each office space is unique. Think about your workplace from the perspective of someone who isn’t able to see the area each day. What could people see there that they do not? Make any changes that are needed in order to make your workspace secure for everyone. Apart from office furniture, The only items that must be placed on the floors of offices are recycling bins and garbage bins. Electric cords should be tied so that they are not beneath the desk. If telephone cords or electrical cords have to be run across the common area of walking, ensure that the lines are first covered with a securing tape that will keep the cables anchored on the ground. Then, an extensive area runs that cover the entire cord, an area cover that won’t effortlessly flip over or shift.